Use this form to view unposted Purchase Order Acknowledgments and Blanket Purchase Order Acknowledgments (inbound 855/ORDRSP transactions). These are inbound documents received from a supplier to which you have sent an EDI purchase order. The PO acknowledgment allows a vendor to reiterate the order as they understand it and make changes that should then be reflected in your system's original PO. These changes can be to ship dates, quantities and pricing (item cost), based on the vendor's ability to satisfy the order at hand.
For each record, the vendor order number, ship via, and terms information from both the original PO and the acknowledgment are displayed, so you can compare them.
You can also select a record and click the Lines/Releases button to compare the original order line values with the acknowledgment's line values. The form that displays depends on whether the selected acknowledgment record is for a regular or a blanket purchase order.
Determine whether the changes (if any) to the original PO terms are acceptable. If so, you can post the acknowledgment.
Changes to the original PO's item quantity, item cost, or due date may be posted from this form if the appropriate fields are selected on the EDI Vendor Profiles form.
To post any changes to a PO from the 855/ORDRSP transaction, select the Post field for the appropriate records. (You can use Actions > Select All to select the Post field for all displayed records.) Then click Post Acknowledgment to PO to post all selected acknowledgments. The original POs are updated with any changes to quantity ordered, due date, and price.
Select Actions > List Acknowledgment Errors to show any errors that occurred during transmission of the acknowledgment. (You can also run the Inbound PO Acknowledgment Report to identify all errors for a range of acknowledgments.) Then you can ask the sender to correct errors and resend the acknowledgment.