Use the Tax Vouchered (Parametric) Report to view all taxes payable as collected by the system's Purchasing and A/P modules. Typically, you will print this report when you prepare the tax return.
You can produce this report for a particular tax system and jurisdiction, and for a range of tax period dates. You can elect to print this report in summary or detail format, and you can optionally include voucher preregisters.
The system extracts the tax records from voucher history. If you purge voucher history before printing the report, any tax records prior to the report's date range are lost and do not appear on the report.
Voucher history does not contain postings you performed manually from the G/L journal to the G/L tax accounts. Also, if you generated tax account distributions from Purchasing before posting them in A/P, and then manually adjusted the distributions, voucher history does not contain the adjustments. Therefore, the report does not reflect these secondary changes to the account balances.
Compare the contents of the report to the tax account balances for the period reported from the G/L. If you find discrepancies, first verify that the A/P module does not contain unposted vouchers posted from Purchasing.
Then, make sure the A/P Distribution journal has been posted to the ledger. You may have additional discrepancies if you adjusted the tax account balances manually with journal entries, or adjusted the A/P Voucher G/L Tax Account Distribution records manually. Only these discrepancies are acceptable.
In Purchasing, the system creates the tax records at the same time it generates the A/P voucher. The system does not alter these records, regardless of changes to the transactions in A/P or G/L.
If you enter vouchers or adjustments directly in A/P (not from Purchasing), the system creates the tax records based on the values in the special tax fields in the G/L distributions. When you post the manual vouchers, the system creates the tax records.