Use the Ledger Posting for Journal form to post a journal's transactions to the ledger. This form opens when you select Actions > Post Journal on the Journal Entries form.
This posting process is the only way to get transactions into the ledger from a journal. Once transactions are in the ledger, the Chart of Account balances are affected.
NOTE: You must define a fiscal year for each transaction that is posted to the journal.
Before you can post the transactions, you must first print the Journal Transaction Report for audit purposes. Therefore, only the Print option is available (the Commit option is inactive). When you select Process, you are prompted to print the report; select OK.
After reviewing and verifying the report, the Commit option becomes available so that you can post the journal.
The system goes through every journal transaction and validates it. For each transaction, it verifies that the transaction's account number exists in the Chart of Accounts. If the account number does not exist, a message displays.
If this message occurs, go to the General Journal, and either delete the transaction or add the missing account number. Then, try again to post the journal. Note that you cannot delete or update transactions in the AP Dist, AR Dist, BNK Dist, CO Dist, FA Dist, FS Dist, IC Dist, Multi-Site, PC Dist, PO Dist, PR Dist, SF Dist, and WC Dist journals.
After all the transactions are checked, warning messages may display about transaction balances or missing accounts. If the only error received is a warning that the date was out of the current period, you may proceed.
When you select OK at the prompt to post the transactions, the journal is posted to the ledger. Each transaction is copied to the ledger, along with its descriptive text. For a reversing journal transaction, the reversing ledger transaction is posted.
Journal control numbers are converted to ledger control numbers.
CAUTION: If you compress the journal, journal control numbers will be deleted.
If you elected to delete journal transactions after posting them, the transactions are deleted at this time.
After posting is complete, a message displays if the system experienced problems finding every journal transaction or creating the new ledger transactions.
NOTE: If you are using the Analytical Ledger in addition to the General Ledger, see About Analytical Accounting to learn how journals are posted to it.