Creating Open Payments Using A/R Quick Payment Application

To create an open payment using the A/R Quick Payment Application form:

1. Select Actions > New.
2. Specify information in these fields:
   • Customer - Enter the customer ID of the customer for whom you are entering the payment.
   • Type - This field displays the customer's payment method by default, but you can select a different method.
   • Number - Enter the check or draft number for this payment.
   • Receipt Date - Enter the date you received the payment, or accept the default, which is today's date.
   • Payment Due Date - (Available only if the payment type is Draft.) Enter the date the draft is due.
   • G/L Reference - Enter a description to appear in the distribution journal for this transaction, or accept the default, which is ARP followed by the check or draft number.
   • Description - Enter a description to appear in the distribution journal for this transaction, or accept the default description.
   • Bank Code - Enter the bank code of the bank from which the payment will be made, or accept the customer's default bank code.
   • Amount - Enter the amount of the payment.
3. Do one of the following:
   • To apply the entire payment to an open payment, select Actions > Save, and then select Apply. The entire amount is then distributed to an open payment.
   • To apply part of the payment to an open payment, select the Selected check box for each invoice and/or finance charge you want to apply the payment to. Then select Apply. The remaining amount is then distributed to an open payment.

NOTE: If you select multiple invoices, open payments, and/or open credits, the oldest open transaction is applied to the oldest invoice. You cannot enter the invoice number of the open payment to apply the payment to.

Related Topics

Accounts Receivable Steps