Generating Landed Cost Vouchers

After you receive your purchase order, you can voucher your landed costs (duty, freight, brokerage, insurance, and local freight).

Open the Generate Landed Cost Vouchers form.
Select the vendor number and any other pertinent information in the form's header.
Click the filter-in-place button.
In the header of the Receipts tab, the system displays a list of all receipts that meet the criteria you entered.
To select:
- All the receipts displayed, click Select All.
- One or more individual receipts, click the Select check box for each receipt.
To ensure that you are selecting the correct line items and view the selected line item's details, you can click the Detail button, which opens the appropriate purchase order line/release form.

NOTE: If you select multiple records, they must all have the same exchange rate.
To allocate any landed costs you entered in the header across all selected PO receipt records, click Cost Allocation.
This determines the ratio of each individual domestic landed cost to the total domestic landed cost and then applies that ratio to the foreign translated amount. If the foreign translated amount column sum is not equal to the total of the duty, freight, brokerage, insurance, and local freight amounts in the header, the system generates a warning.

After you allocate costs, you can still change the landed cost on individual landed cost PO receipt lines before you post.
(Optional) Use the Taxes tab to generate and modify the tax distributions. Tax distributions should be specified after all landed cost records have been selected. For more information, see "Taxes," below.
To generate the voucher for the selected receipts, click Generate Voucher. When this process complete, the system displays a message showing the number of vouchers created successfully.
After you generate the voucher, the system updates the actual landed cost amounts to the respective POs in order by type.

NOTE: After you generate landed cost vouchers, you cannot update them in A/P.
Post the landed cost vouchers just as you would post vouchers for material.
(Optional) Run the Landed Cost Variance Report.

Variances

When you run the Generate Landed Cost Vouchers activity for POs, variances are written to the PO Distribution Journal:

For non-inventory items, the system calculates variances between the vouchered amount and the PO line item amount.
For inventory items, the system variances between the vouchered amount and received amount.

Taxes

The Taxes tab is enabled when the Active for Purchasing check box is selected on the Tax Systems form for at least one tax system. If the Taxes tab is enabled, you can enter tax amount(s) from the vendor's invoice, or other amounts as required, in the Sales Tax field(s) on the header.

NOTE: The label for the Sales Tax field is user-defined.

Area-Based Tax Systems

To calculate the sales tax for each selected voucher line on the Receipts tab and create a pending tax transaction line, on the Taxes tab, select Generate Tax. The activity displays the total of the line amounts in the Sales Tax field(s) on the Taxes tab and provides the option of copying the sum(s) to the header.

To add a tax amount that was not created in the generation process, create a new tax transaction line.

Item-Based Tax Systems

Tax distributions for an item-based tax system, where no area-based system is defined, should be entered manually. If you enter the tax distribution manually, do not click the Generate Tax button.

Exchange Rate