Printing and Posting Vouchers

To print and post vouchers:

1. If your company uses the Voucher Authorization feature, run the Voucher Authorization utility before posting the approved transactions.

   NOTE: Running the Voucher Authorization utility is not required before posting transactions. The posting process allows you to post vouchers with authorization statuses of Approved and/or Matched.

2. On the A/P Voucher Posting form, provide information in the following fields:
   • Authorization Status - Select from the drop-down list the authorization status of the vouchers you want to post.
   • Sort By - Select from the drop-down list the order in which you want records to be created in the posting table, and listed in the report and grid.
   • Display Voucher Totals - If you want to include voucher totals in the report, select this check box.
   • Starting and Ending Vendor Number - Select the range of vendor numbers whose vouchers you want to post or, to process vouchers for all vendors, leave both fields blank.
   • Starting and Ending Voucher - Select the range of vouchers or, to process all vouchers, leave both fields blank.
   • Starting and Ending Due Date - Select the first and last due dates for vouchers you want to include or, to process vouchers for all due dates, leave both fields blank.
   • Starting and Ending Distribution Date - Enter the first and last distribution dates to include or, to process vouchers for all distribution dates, leave both fields blank.
3. To print and review the A/P Voucher Posting report, select Print.
4. When you are ready to post the vouchers, select Commit and then click Process.

You can view the posted vouchers using the A/P Posted Transactions Detail and A/P Posted Transactions Summary forms.

NOTE: If you use the External Financial Interface, additional processing may occur during voucher posting. For more information, see "Setting Up an External Financial Interface."

Related Topics

Accounts Payable Steps

Posting Vouchers - Detail