Reapplying Open Payments and Credits Using A/R Quick Payment Application

If you add a customer payment and also add a payment distribution type of Open Credit, and then post the payment, you can reapply the posted payment using the A/R Quick Payment Application form.

You can reapply an open payment and credit by:

• Entering and saving a payment without selecting transactions to applied it against.
• Selecting an open payment or credit in the grid at the bottom of the form.

Entering a Payment to Be Reapplied

1. Select Actions > New.
2. Select the customer number, and enter the check number that matches the open payment you want to reapply.

   The system fills the G/L Reference field with the description Re-Application of Open Payment/Credit.

3. Change the G/L Reference and Description fields, if necessary.

   NOTE: When reapplying open credits, do not change the Receipt Date. The journal entries created will be a debit and credit to the A/R account.
   
   When reapplying open payment, and a separate A/R Deposit account is used, change the Receipt Date to current date. The journal entries created will be a debit to the A/R Deposit account and a credit to the A/R account. If the deposit account is the same as the A/R account, then the receipt date should not be changed.

4. Select Actions > Save.

   NOTE: You must perform this step before you can select transactions in the grid at the bottom of the form.

5. Select the Selected column of each transaction you want to apply the payment to.
6. Select Apply. The system updates the payment with the new invoice number, and journal entries are posted for the reapplication. The journal entries will have a reference of ARPR (payment or credit reapplication).

Selecting a Payment to Be Reapplied

1. Make sure that you have entered all the payment information.
2. Select Actions > Save.

   NOTE: You must perform this step before you can select transactions in the grid at the bottom of the form.

3. Select an invoice in the grid.
4. Select an open credit or payment in the grid. The selection of both the invoice and the open credit/payment triggers the reapplication process.
5. Select Apply. The system creates a payment distribution for the invoice for the value in the Customer Amount field. To verify that the system has reapplied the open payment, you can view it in the A/R Posted Transactions Detail form.

   NOTE: If you select multiple invoices, open payments and/or open credits, the oldest open transaction is applied to the oldest invoice. You cannot enter the invoice number to apply the open payment to.

Related Topics

Accounts Receivable Steps