Voiding Posted Drafts

After posting drafts, you can void them, using either the A/P Payments form or the Void Posted Draft Payments form.

After voiding the drafts, you may reprint them.

Voiding Drafts Using the A/P Payments Form

To void drafts using the A/P Payments form:

Select Actions > New.
Enter the following required information:
- Vendor - Enter the number of the vendor whose draft you wish to void.
- Payment Type - Select Standard Draft or Incoming Draft, as applicable.
- Check Date - Enter the date of the draft.
- Bank Code - Enter the bank code of the bank against which the original draft was issued.
- Seq - Leave this field blank.
Enter the following information only for incoming drafts:
- Check Number - Enter the number of the draft to void.
- Check Amt - Enter as a negative value the amount on the draft to be voided. For example, to void a draft of $250.00, enter -250.00.
(Optional) In the G/L Reference field, enter a description for this transaction that is to appear in the journals.
The default is APP, followed by the vendor number.
Save the record.
Select Distributions.
Select Actions > New.
Distribute to the vouchers as a negative amount.
Print and post the draft.

NOTE: If the A/P payments are standard drafts, are compressed, or are multi-site, you cannot void them using this utility.

To void drafts using the Void Posted Draft Payments form:

Enter data in the following fields:
- Bank Code - Select the bank code of the drafts you want to void.
- Starting and Ending Draft Number - Enter the draft number range of the drafts you want to void.
Perform one of the following actions:
- To view the results of running the utility without saving the results in the database, select Preview.
- To save the results in the database, select Commit.
Select Process.