This utility calculates the amount of vacation hours earned for the year for a specified range of employees, based on the Vacation Parameters set up for each employee's classification. The amount of vacation hours earned is placed on the Employee Vacation form in the Days Earned YTD field and the Last Update field is updated to today's date.
You must add an Employee Vacation record for an employee before this utility can calculate vacation hours for the employee.
Specify the Years Service Date Basis (either the employee anniversary date or a fixed date, which is specified in the Fixed Date for Years Service field) to use in calculating vacation. The employee must have years of service equal to or greater than the Beginning Year on the Vacation Parameters screen before that day/period value is used in the calculation.
If an Employee Position record exists for an employee, and the Status field on that form is for an Employee Status record where Paid Vacation is selected, then the utility uses the Effective Date from the Employee Position records. (There may be multiple Employee Position records for an employee if the employee has moved from position to position or been promoted. The utility calculates the time the employee spent in each position where the Status for the position was eligible for paid vacation.) If no Employee Position record exists for the employee, then no vacation time is calculated for that employee.
If you have an employee who has left the company and you use the Vacation Calculation, the terminated employee's record will be skipped. The system assumes you would have calculated out any remaining vacation at the time the employee was terminated. However, when the Vacation Calculation is run, this employee's record will be counted in the final processed tally.
EXAMPLE: Employee 13 has been terminated. You run the Vacation Calculation for employees 1-25. Although employee 13 will be skipped, the success message at the end of the utility will note that 25 employees were successfully calculated.