Physical Inventory Approval

Use the Physical Inventory Approval activity to approve all records in the Physical Inventory file that have a status of Counted, thereby allowing the records to be posted.

The approval of the physical inventory should not take place until the Physical Inventory Supervisor has examined the records and ensured the counts are correct. Once this option is selected, it is not possible to update the record.

NOTE: Voided records will not be set to approved. Only counted and replacement status records that will be approved.

The Inventory Status and/or Pre-adjustment Report provide the necessary information to decide whether the Physical Inventory file is accurate.

Before approving the inventory, consider the following:

• Records that have had a count entered can be approved. - After the approval is complete, the status of the records is changed to Approved. The next step for these records is posting.
• Records that have not had a count entered cannot be approved. - They may be updated, approved, and posted at a later date (allowing you to do Physical Inventory). Counted means a quantity of zero or more. Any record with an unknown quantity is considered not counted.

After processing the records based on the parameters you defined, the details of each record that was processed display in the grid.

Related Topics

Posting Count Quantities

Using Utilities and Activities