Using Invoice Batch Detail

Use the Invoice Batch Detail form to add, update, and delete Customer and A/R posted records from an invoice batch. You can either open this form directly, or you can click the Invoice Batch Detail button on the Invoice Batches form. Before using this form you must already have created an invoice batch on the Invoice Batches form, and you must have assigned an Invoice Batch Cutoff Day to a customer on the Customers form.

Add a customer to the invoice batch

1. On the Invoice Batch Detail form, select the invoice batch in the Invoice Batch field for which you wish to add a customer. The choices here are all invoices that have not been placed on another invoice batch.
2. Select a customer in the Customer field. If no customers are displayed in the Customer field, that means either that no customers have the same close date that is assigned to the invoice batch or all of the customers that do have that close date are already assigned to another batch.
3. Save the record. Among the fields on this form are: Former Amount, Payments, Carry Over, Invoiced This Period, Charges, Taxes, and Invoice Amount.

Add an invoice for a customer

1. After you add a customer, in the grid area of the Invoice Batch Detail form, click the Invoice field to specify an invoice. Add as many as you like, each one in a different row.
2. Save the record. This connection between the invoice batch and the customer's transaction is seen in the Invoice Batch field on the A/R Posted Transactions Detail form.

Update or delete records

On the Invoice Batch Detail form, only those records where the invoice batch has not been printed can be updated or deleted. You can select and delete individual invoice records in the grid or delete the invoice batch record from this form.

Related Topics

Generate an Invoice Batch

Invoice Batch Overview