Maintaining Petty Cash Payment Distributions

To maintain petty cash payment distributions:

1. Open the Petty Cash Payment Distributions form.
2. Specify the vendor number. This information is displayed:
   • Vendor number and name
   • Applied: Sum of the distribution records
   • Remaining: Difference between the payment/check amount and the applied amount
3. If the payment is for reapplication, select Reapplication.
4. This additional information is displayed for reference from the Petty Cash Payments form:
   • Payment type
   • Check number
   • Check sequence
   • Domestic currency
   • Payment
   • Exchange rate
   • Domestic payment
5. On the General tab, specify or review this information, as appropriate:

   GRN

   The Goods Receiving Note number is displayed.

   Type

   Select Voucher, Non-A/P, Commission, or Open.

   Vch/Seq

   If you are adding a voucher distribution, specify the number of the voucher referenced from the distribution. If you are entering another type of distribution, specify its sequence number.

   Site

   If the distribution type is Non A/P or Commission, specify the number of the invoice against which you are applying the distribution. For a Commission distribution type, you must specify an invoice number with a commission type of Distribution.

   Invoice

   If the distribution type is Non A/P, Commission, or Open, specify the site where the transaction resides. If the distribution type is Voucher, the site contains the posted transaction against which the payment distribution is applied is displayed.

   PO

   Select the PO number to which you want to record a commission or an Open or A/P payment.

   Tax Code

   Specify the tax rate to apply against a Non-AP distribution.

   Note: If you specify a tax code that starts with WH (code for a withheld tax code) and provide the Invoice Date and Vendor Invoice field information, the Tax Information button becomes available. Click this button to open the Withholding Tax Information form. The information on the Withholding Tax Information form is for display purposes.

   Invoice Date

   Specify the invoice date of a vendor invoice to associate with this vendor payment. This field is for reference purposes.

   Vendor Invoice

   Specify the invoice number of a vendor invoice to associate with this vendor payment. This field is for referencing purposes.

   WHT Sequence

   The withholding tax sequence is displayed.

6. On the Accounts tab, specify or review this information, as appropriate:

   Vendor [Currency]

   The currency for the current vendor is displayed.

   Domestic [Currency]

   The domestic currency is displayed for reference from the Petty Cash Payments form.

   Amount Paid

   Specify the amount to apply to this payment.

   Exchange Rate

   The exchange rate is displayed from the Petty Cash Payments form.

   Sales Tax

   Specify the sales tax.

   Notes

   Specify additional information.

   Company

   Specify the company name of the vendor. This field is for reference purposes.

   Domestic

   Specify the domestic currency.

   Discount Taken

   Specify the amount to be discounted from this payment. This field is available if the Payment Type is Voucher. If the payment type is Non-AP, and the tax code is specified for it, sales tax is calculated and displayed in the field. After saving the record, this value is added to the vendor payment.

7. If you are entering a Voucher type distribution, the Discount account number from the Accounts Payable Parameters form is displayed, but you can select a different account for the discount amount. This field is accessible if the discount is not zero. If you are entering a Non A/P type distribution, select the number of the G/L account to receive the distribution amount. This amount offsets the cash account. If you are entering a Commission type distribution, the number of the G/L commission paid account is displayed from the Accounts Payable Parameters form, but you can select a different account to which to apply the payment. If the Payment Type is Non-AP, and the tax code is specified for it, the AP Tax Account for the entered tax code is displayed.
8. In the four drop-down menus next to the Accounts field, specify a unit code for each segment you use.
9. The description of the account is displayed for reference.
10. Click Save.

Additional Options

Click Payments to open the Petty Cash Payments form.

Click Quick to open the Petty Cash Quick Payment Application form.

Related Topics

About the Thailand Localization

Adding, Updating, or Deleting Petty Cash Payments

Creating Distributions and Applying Vouchers to Petty Cash Payments