Reversing a Voucher Generated from Purchasing

To reverse an incorrect voucher, you must post the incorrect voucher to the A/P Posted Transactions. The following steps require an adjustment voucher to be generated against the original voucher.

Process a Debit Return

  1. Open the Purchase Order Receiving form.
  2. In the Vendor field, select the vendor for the PO for which you generated the incorrect voucher. The purchase order lines for the selected vendor display in the grid.
  3. In the Select field, select the check box for the appropriate PO line.
  4. Select the DR Return check box for the selected line.
  5. In the Receive Qty field, enter the positive quantity that needs to be debited.
  6. In the Reason Code field, select the appropriate user-defined return reason code.

  7. On the Detail tab, in the Location and Lot fields, enter the location and lot to which the item should be returned.

  8. Click the Receive button.

Generate an A/P Adjustment Transaction

  1. Open the Generate A/P Transactions form.
  2. In the Vendor field, filter to the appropriate vendor.
  3. In the Voucher or Adjustment field, select Adjustment. Click OK to the message "All selection information will be reset."

  4. In the Voucher field, select the original voucher number.

  5. Select the PO Selection tab.
  6. Select the Purchase Order.
  7. In the Material field, enter the adjustment amount (enter a positive value).
  8. Click the Generate button.

Related Topics

Purchasing Overview

Creating Vouchers or Adjustments Automatically