A/P Check Printing/Posting

Use the A/P Check Printing/Posting form to:

Print the preliminary check register
Print checks
Void checks before posting
Post checks
Print copies of standard check stubs
Print a final check register
Print remittance advice.

Checks that you post from A/P contain the reference type A/P and a reference number corresponding to the vendor number of the A/P check. During posting, multi-currency gains and losses are recorded to the A/P ledger distribution journal (if applicable).

NOTE: If a discount is taken, the Discount field prints by itself on the line immediately following its corresponding voucher information. This line will also print the side label Discount whenever the line prints.

When you print and post checks, three vendor fields are updated:

Last Paid Date - date of the last posted payment for that vendor
Discounts YTD - YTD amount of a discount taken for a voucher for a vendor
Payments YTD - YTD payments made to the vendor in the current year

Printing Checks in Languages Other Than Your Domestic Language

It is possible to modify the system so that you can print checks in a language other than your domestic language. To do so, you must modify the Source Code for the two stored procedures that handle A/P Check Translation: WordNumSp() and WordNumISp(), which are included with all SyteLine distributions.

Printing Check Amounts

Check amounts print as both words and numeric amounts. Two lines are available to display the amount in words. Check amounts are limited to print billions or less. If the currency code is MXN or MXV, the check amount prints in Spanish, regardless of the specified language code, and billions are represented as "thousands of millions."

Voiding Checks

You can also use the A/P Check Printing/Posting form to void checks.

NOTE: If you exit from this form after printing or voiding checks but without running the Final Register and Post option, the system will void any records that are not already voided, and then automatically run the Final Register And Post option.

Printing Check Stubs

After you print or void standard checks, you have the option to print copies of the check stubs.

Remittance Advice

If the Manual option for Remittance Advice is selected on the Accounts Payable Parameters form, you must also select Print Remittance Advice.

TIP: To have the remittance advice statement processed for print, fax, or e-mail on a vendor-by-vendor basis, also select the Use Profile check box.