Printing and Posting Checks

CAUTION 1: The A/P Payment Generation utility resets most of the fields of the existing payment records. To avoid this, always post your manual checks using the A/P Check Printing/Posting form before running the A/P Payment Generation utility.

CAUTION 2: You can void checks using the A/P Check Printing/Posting form only before you print the final register. Once you print the final register and post the checks, you cannot void checks using this form. For more information, see Voiding Posted Checks.

To print and post checks:

1. On the A/P Check Printing/Posting form, select the process to use:
• Preliminary Check Register - Sets up a preliminary check register. If no checks need to be printed, a message to that effect displays. When you select this option, the system validates the check information, prints the register, and then returns you to the A/P Check Printing/Posting form so that you can continue with or exit from the process.

  NOTE: You must print the preliminary register before you can print the checks.

• Print A/P Checks - Prints the A/P checks from the preliminary register.
• Void Check(s) - Activates the options in the To Void group box so that you can void checks and then post them. Use this option if your checks printed incorrectly or were damaged. When you choose this option, the To Void group box is updated with information about the checks that are to be voided. When prompted, select OK to void the listed checks.
• Print A/P Check Stubs - (Optional) Reprints the APCheckLaserStubs, APCheckSTD006Stubs, or APCheckANZStubs report for the checks in the collection, but leaves the check portion at the bottom blank. This option can only be selected after a Print A/P Checks or Void Checks option has been performed. Once the Final Register and Post has been performed, check stubs can no longer be printed.

  NOTE: Check stubs print only for standard checks. Manual checks do not print checks; therefore, they do not print check stubs.

• Final Register and Post - Prints a check register, posts the checks to the A/P Distribution Journal, creates posted transactions, and updates the vendor records. General Ledger journal records are created for the payment records, and the posted transaction vouchers are created for the amount paid and discount taken.
• Print Remittance Advice - If the Manual option for Remittance Advice is selected on the Accounts Payable Parameters form, you must also select this option. To have the remittance advice statement processed for print, fax, or e-mail on a vendor-by-vendor basis, also select the Use Profile check box.
2. Fill in the fields indicating the associated bank, check numbers, vendors, pay dates, and other information for the process.
3. Click Process.

Related Topics

Accounts Payable Steps

Posting Vouchers - Detail

Voiding Posted Checks