Voiding Posted Checks

After checks have been posted, you can void them using either the A/P Payments form or the Void A/P Posted Payments form.

After voiding the checks, you can reprint them.

Voiding Posted Checks Using the A/P Payments Form

To void posted checks using the A/P Payments form:

Select Actions > New.
Enter data in the following fields:
- Vendor - Select the number of the vendor whose check you want to void.
- Bank Code - Enter a valid bank code for the bank against whom the original check was issued.
- Payment Type - Select Manual Check.
- Check Number - Enter the number of the check you want to void.
- Check Date - Enter the date of the manual check.
- Seq - Accept the default, which is the next incremental number. The system uses this number only to keep the distributions in numerical order.
- Check Amt - Enter the negative value of the check you are voiding. For example, to void a $250.00 check, enter -250.00.
In the G/L Reference field, enter the description for this transaction that is to appear in the journals. The default is APP, followed by the vendor number.
Select Distributions.
Select Actions > New.
Distribute to the vouchers as negative amounts.
Print the final register and post the negative check.
NOTE: The check number that defaults on the A/P Check Printing and Posting form during this process is strictly for standard checks. You do not need to update this number when posting the negative manual check.

NOTE: If the A/P payments are manual checks, are compressed, or are multi-site, you cannot void them using this utility.

To void a payment using the Void A/P Posted Payments utility:

Enter data in the following fields:
- Bank Code - Select the bank code of the bank account associated with the payments you want to void.
- Starting and Ending Check Num - Enter the range of check numbers you want to void.
  For a single check, use the same starting and ending check number.
Select Process.