Printing Reports

When you print a report, the report data is first sent to the report generator and then to the printer. The system uses printing options as set on the Report Options form or the Intranets form. You have the option to select a printer other than your default printer. You can also preview the report before you actually print it.

To print a report:

1. (Optional) Verify that the Report Options form has been set up for the report you are running.

   Make sure the Output Format field for this report is set to Printer.

   If no option record exists for your report, the report output defaults to the format as set on the Intranets form. The default output format on the Intranets form is Acrobat Format (PDF).

   NOTE: If you do not select Printer as the output format on either the Report Options form or the Intranets form, the output does not go to a printer.
2. (Optional) To be notified by e-mail that the report has been printed, verify that:
   • On the Report Options form, the E-mail Notification field is set to Yes for your user ID or for the report you are printing, or both.
   • Your e-mail address is on the Users form.
   • On the Intranets form, the Send E-mail Notification field is selected.
3. Open the report form and define the report parameters.
4. (Optional) To send output to a printer other than your default printer:

   1. Click Select Printer.

      The system opens the Report Options form.

      NOTE: If you do this step, the Report Options form opens with limited functionality. This functionality is restricted to allow you only to select a printer. To make other changes to the report options for this report, you must perform Step 1.

   2. In the Report Options form, if necessary, scroll to the right to locate the Printer Name column.

   3. Specify the printer you want from the drop-down list.

   4. Save and close the Report Options form.

      NOTE:

      You can select different printers for successive print jobs, but you must be careful: TaskMan uses whatever printer you have designated at the time it runs the print job.

      Suppose, for example, that you queue up one print job to use Printer A and then a second print job to use Printer B. If TaskMan already had a queue and did not pick up the first job before you switched printers for the second job, then TaskMan uses Printer B for both print jobs.

      To be safe, it is best to let one print job finish, if possible, before initiating the second print job.

5. (Optional) Preview the report output.

   For more information, see Previewing Reports.

6. Click Print.

Related Topics

Reports Overview

E-mailing Reports

Faxing Reports

Generating Reports

Previewing Reports

Printers Form

Report Options Form