Maintaining Earned Rebates

After rebate programs are defined using the Price Promotions and Rebates form, deferred revenue rebate credits are created automatically as customers' qualifying orders are invoiced.  When those orders are invoiced, earned rebate entries are added to the Earned Rebates form to record the potential credit amounts available for application with open credit memos.

Using the Earned Rebates form, you can:

• Look up earned rebates for a customer inquiry. Simply filter on any field on the form to find specified earned rebates.
• Put earned rebates on hold so they are not processed on the Earned Rebate Credit Workbench, or clear earned rebates that are on hold so they can be processed. Earned rebates with a status of Pending can be put on hold. 
• Expire unused earned rebates.

Expiring Unused Earned Rebates

Earned rebates that remain unused after the expiration date must be manually expired, so the rebate amount can be returned from deferred revenue to current revenue.

To expired earned rebates:

1. On the Earned Rebates form, filter on the Status and Expiration Date fields to find all unused earned rebates with a status of Pending that have passed their expiration date.  
2. Select an earned rebate record to expire.
3. Change the Deferred Revenue Account if necessary.
4. Click Process.

A new AR Dist journal entry is created to record a debit to deferred revenue and a credit to the Sales Account from the Accounts Receivable Parameters form. The status of the earned rebated is changed to Expired.

Related Topics

Promotion Pricing and Rebate Programs Overview

Setting Up Promotion Pricing and Rebate Programs

Processing Earned Rebates

Closing a Rebate Program