Distributing Recurring Vouchers

You can distribute the amount of each recurring voucher across multiple accounts in the General Ledger. You can distribute these recurring vouchers either manually or automatically.

Distributing Recurring Vouchers Manually

To manually create a voucher distribution:

1. Open the Recurring Vouchers form.
2. Select the desired voucher.
3. To display the voucher in the Recurring Voucher Distribution form, click Distributions.
4. On the Recurring Voucher Distribution form:
   • Select the vendor.
   • To add a distribution, select Actions > New.
   • Enter the following required information:
     • Amount - Enter the amount for this distribution sequence number.
     • Account - Enter the account number for this distribution sequence number.
5. Continue adding distributions until the Distribution Total field equals the Invoice Amt field.

Distributing Recurring Vouchers Automatically

To automatically create a voucher distribution:

1. Open the Recurring Vouchers form.
2. Select the desired voucher and then select Actions > Distribution Generation.

   When you do this, the distribution uses the default purchases account from the Vendor record. If there is not a default purchases account on the Vendor record, then it uses the default purchases account from Accounts Payable Parameters.

You need to create the General Ledger (G/L) distributions only once for each recurring voucher, unless the payment amount changes.

After the recurring vouchers and their distributions are set up, then each time you run the A/P Recurring Voucher Generation utility, it creates a recurring voucher and posts the voucher and its G/L distributions to the A/P Vouchers and Adjustments form.

NOTE: The system saves the recurring voucher's G/L distribution records until you delete the recurring voucher.

Linking a Distribution to a Project

To associate a distribution with a project using the Recurring Voucher Distribution form, do the following:

1. In the Dist Seq field, accept the default of the next available sequence number.
2. In the Project field, select the project number for the recurring voucher.
3. Select the task number.
4. Select the project cost code.

Adding Tax Information to a Distribution

You might have to enter tax information on the Recurring Voucher Distribution form, depending on how the tax parameters were set up for this vendor.

To add tax information, do the following:

1. Select the tax system number to be used with this tax distribution.
2. Select the tax code rate.
3. Select the exempt tax code, if necessary.
4. In the Tax Basis field, enter the taxable monetary amount on which the tax amount is based.

Related Topics

Creating Recurring Vouchers

Generating Recurring Vouchers

Accounts Payable Steps

Posting Vouchers - Detail