Distributing Vouchers and Adjustments

You can manually or automatically create distributions for vouchers and adjustments. You can also have the system distribute the amounts for you during the posting process.

Manually Distributing Vouchers and Adjustments

To distribute vouchers and adjustments manually:

  1. Open the Voucher Adjustment Distribution form.
  2. To add a distribution, select Actions > New.
  3. In the Vendor field, select the vendor whose voucher or adjustment you want to distribute.
  4. In the Voucher field, select the transaction you want to distribute.
  5. In the Dist Seq field, accept the default value of the next available sequence number.

    This number is used to order the distributions for the selected transaction.

  6. On the Allocation And Tax tab, in the Amount field, enter the distribution amount.
  7. In the Account field, select the General Ledger account to post the transaction to.
  8. If you must submit DIOT and IETU reports, specify or review this information on the Tax Parameters tab:

    9. Tax Reg Number Type

    Specify the tax regulation number.

    DIOT Transaction Type

    Specify the DIOT transaction type.

    Tax Reg Num Foreign

    If selected, indicates that the vendor has a foreign tax regulation number.

    Deduction Percent

    Specify the percentage deducted from the voucher distribution.

    Vendor Name

    The vendor name is displayed.

    Tax Reg Num

    The tax regulation number is displayed.

    ISO Country Code

    Select the ISO-defined country name.

    These fields are only displayed for users who are assigned a Mexico Localization license.

  9. Select Actions > Save.
  10. Repeat steps 1-7 to continue distributing the transaction until the value in the Distribution Total field on the Amounts tab equals that of the Invoice Amt field.

Automatically Distributing Invoices and Adjustments

To distribute invoices and adjustments automatically:

  1. Open the A/P Vouchers and Adjustments form or the Voucher Adjustment Distribution form.
  2. Verify that you are working with the transaction you want to distribute.
  3. Select Actions > Distribution Generation.
  4. When prompted, to have the system generate the distributions for the displayed transaction, select OK.

Related Topics

Accounts Payable Steps

Posting Vouchers - Detail