Posting a Journal

The posting process commits your transactions to the ledger. The ledger is not impacted by changes that affect General Ledger (G/L) accounts until the transactions are posted.

NOTE: If you use a second, separate Analytical Ledger (as is traditional in some European countries), the journal posting process is significantly different. For more information, see About Analytical Accounting.

Before posting, you should print the Journal Transaction Report. This report provides a listing of the transactions associated with the journal you are going to post.

1. Open the Journal Entries form.
2. Select the journal having transactions you want to post.
3. Select Actions > Filter > Execute in Place.
4. Select Action > Post Journal.

   The system displays the Ledger Posting for Journal form.

5. To compress the journal before posting it, select the Compress Journal Before Post check box, and then select the Compression Level (Reporting Unit or Account).

   CAUTION: If you select this check box, the journal entries will be combined by account and then totaled. The detail will be deleted prior to posting. You will also lose any journal control number information.

6. To have the system delete the transactions from the journal after they have been posted, select the Delete Transactions After Post check box.

   NOTE: If you are posting a distribution journal, you must select this check box.

7. In the Reversing Transaction Date field, select the date to assign to reversing transactions, or accept the default value, which is the current date.
8. To assign the same date to all the posted transactions, select the Single Date To All Entries check box. Then, in the Date For All Transactions field, enter the date to assign to them.
9. In the Post Through field, enter the date through which to post transactions.

   The Print option is automatically selected. You must first print the posting report before you can actually post the transactions.

10. To print the report, select Process.
11. After viewing and verifying the report, to post the journal, select the Commit option and then select Process.

    NOTE: If you use the External Financial Interface, additional processing occurs during journal posting. For more information, see Setting Up an External Financial Interface.

Related Topics

About Journal Entries

General Ledger Overview

General Ledger Steps