Creating a Price Adjustment Invoice

The system uses adjustment invoices to reflect changes to the discount and/or unit price of previously invoiced order line items. Order line items that are not shipped or invoiced, or that have outstanding returns which have not yet been credited, cannot be adjusted.

Line items with returned quantities must have a credit memo generated for them before any price change is made. Otherwise, the system would credit the incorrect monetary amount.

Entering Information

The information you enter during this function for an order is saved only temporarily. If you close the form or switch to another order, all information is lost. After successful invoice printing and posting, the entries are cleared.

To create a price adjustment invoice:

Open the Price Adjustment Invoice form and select the filter information (order, customer, etc.) for the order whose line item you want to adjust.
The lines for that order display in the grid.
Select the line you want to adjust.
Specify the invoice to which this adjustment applies (if applicable).
On the form header, make any changes to the Freight or Misc Charges amounts.
The Invoice Total changes accordingly.
Use the fields in the tabs to adjust the quantity, discount amount, or price.
After you enter a new value and move out of a field, the values in the Old Net, New Net, and Net Adjust fields change to match the adjustments you made.
If necessary, select the original invoice number and a reason for the adjustment.
To adjust the tax, click Adjust Tax and make the appropriate changes on the Price Adjustment Invoice - Tax Adjustment form.
To return to the Price Adjustment Invoice form, click Return.
To display the Print Price Adjustment Invoice form, click Print/Post Invoice.
On this form, you can specify invoice formatting options, test the print alignment, and then print and post the invoice.

Preprinted Forms

If your company uses preprinted and pre-numbered forms, the maximum number of lines allowed per invoice is defined on the Accounts Receivable Parameters form. The invoice headers will be the same but the invoice number will change. Also, the total amount prints in words in the footer.

About Adjustment Line Items

Only those adjustment line items with a nonzero Net Adjust amount appear on the Adjustment Invoice. It is also possible to print invoices that have no line adjustments but that do have adjustments to Misc Charges and/or Freight.

When adjustment line items do appear, they map into the invoice form as follows:

Invoice Field	Set From Form Field
Qty Ordered	Qty Ordered
Qty Shipped	To Adjust
Qty Back Ordered	QO - TA QO = Quantity Ordered TA = To Adjust Item Number
Item Number	Item
Unit Price	NA / TA (round places + 3) NA = Net Adjust TA = To Adjust
(others)	Customer Order Header and Line Items as Regular Invoice

Price Change Calculation

An additional line displays after the Extended Price and before the Item Description. This line displays the price change as follows:

#Price Change, From: 999.99999 To: 999.99999

The prices shown have the discount factored in.

The system calculates the From Price as follows:

FP = OP * (1 - OD / 100) (rounded to currency places +3)

where:

FP = From Price

OP = Old Price

OD = Old Discount

The system calculates the To Price as follows:

TP = NP * (1 - ND/100) (rounded to currency places + 3)

where:

TP = To Price

NP = New Price

ND = New Discount

Notice that the Unit Price printed on the invoice does not necessarily match the exact difference between the From and To Prices. This is because the Unit Price is calculated from the Net Adjust; the Net Adjust is an already rounded amount.

Multi-User Processing